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Full payment must be made via credit card or mailed and received three weeks prior to the event. Sponsorship fee includes all elements as outlined in the sponsorship prospectus. You may complete the reservation form online but all payments must be made by credit card or by mail.
Upon completion of this form, this shall be a legally binding contract between the applying organization and MEEA; provided that either party may cancel this contract on the condition that written notice of such cancellation is received by the other party at least 60 days prior to the scheduled opening date of the virtual event as provided herein. The amount of the fee paid that will be refunded is based on cancellation date and only on condition that such cancellation is made in writing and approved by MEEA.
The following Cancellation Policy applies:
A cancellation fee of $500 will be charged if the sponsorship is canceled from the point of receipt by MEEA through 61 days prior to the conference. Cancellation between 60 and 30 days prior to the conference will result in forfeit of the 50% deposit. Cancellation 29 days or less will result in forfeit of the entire fee.
To address the continuing risk of COVID-19 transmission in a large event environment, MEEA has implemented a COVID-19 mitigation program involving the verification of vaccine status or a negative test result of all participants who are participating in the conference. In addition to face covering requirements, as well as distancing and density considerations, this verification is part of a multi-layered COVID-19 mitigation program to reduce risk of transmission at the event and related activities.
In the unlikely event the Midwest Energy Solutions Conference 2022 is cancelled due to the COVID-19 pandemic beyond our control, sponsorship dollars applied to a 2022 Virtual Conference booth with remaining balance refunded or applied to 2023. This policy applies only to cancellation of the in-person event by MEEA. For cancellations originated by the Sponsor, for any reason including COVID-19 concerns, the standard cancellation policy applies.
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