Until December 30, 2023, full payment must be made via credit card or mailed and received 30 days after submission of the sponsorship form. After December 30, 2023, full payment is due before January 29, 2024. The sponsorship fee includes all elements as outlined in the sponsorship prospectus. You may complete the reservation form online but all payments must be made by credit card or by mail.

Upon completion of this form, this shall be a legally binding contract between the applying organization and MEEA; provided that either party may cancel this contract on the condition that written notice of such cancellation is received by the other party at least 60 days prior to the scheduled opening date of the event as provided herein. The amount of the fee paid that will be refunded is based on the cancellation date and only on the condition that such cancellation is made in writing and approved by MEEA.

The following Cancellation Policy applies:

A cancellation fee of $500 will be charged if the sponsorship is canceled from the point of receipt by MEEA through 61 days prior to the conference. Cancellation between 60 and 30 days prior to the conference will result in a forfeit of the 50% deposit. Cancellation of 29 days or less will result in a forfeit of the entire fee.

In the unlikely event the Midwest Energy Solutions Conference 2024 is canceled due to the COVID-19 pandemic or any other reason beyond our control, sponsorship dollars will be applied to a 2024 Virtual Conference booth with the remaining balance refunded or applied to 2025. This policy applies only to the cancellation of the in-person event by MEEA. For cancellations originated by the Sponsor, for any reason including COVID-19 concerns, the standard cancellation policy applies.